Fundraisers Are Our Passion!
Fundraisers Are Our Passion!
We care about our community! We host -in-studio fundraisers on Sunday afternoons, when we would otherwise have a limited schedule, for "educational, scientific or charitable" 501C-3 non-profit organizations which are consistent with our community values of caring for the environment, serving the poor, healing the sick, educating children, protecting animals, embracing diversity, etc. (see "Eligibility" section for details).
Times available for in-studio fundraisers are Sundays at 1:30-3:30pm or 5:30-7:30pm. Classes are two hours long. You can view our public class calendar HERE. We limit fundraisers to one or two per year per non-profit organization.
If you prefer a virtual fundraiser (on Zoom): we can do that, too! Tell us which works best for you!
In-Studio Classes: How It Works
We charge $40 per person for the class. You invite your contacts and advertise your event. We keep $20 per ticket sale to cover our overhead (hiring staff, supplies, etc.) and we write the organization a donation check at the end of the class for the $20 difference per ticket. Our venue has room for 50 painters, so the maximum donation possible is $1000. The harder your group works to advertise the fundraiser, the more opportunity there is to raise money!
For Virtual Fundraisers: The financial share is the same as the in-studio option, but you can have up to 99 guests on Zoom!!
Eligibility (Applies to both in-studio and virtual fundraisers)
We reserve the right to choose organizations for fundraising which best meet our businesses' values and brand.
Organizations we fundraise for must be a 501C-3 non-profit organization (community-based rather than political or religious) in good standing with the state of CO, and share our equal opportunity philosophy -- the organization must not discriminate in any way against those they help on the basis of gender, color, race, national origin, native language, religion, sexual orientation, etc.)
We are not able to fundraise for individuals' causes; we fundraise only for non-profit organizations as a whole. For example, we can donate to the Komen foundation, but we cannot donate to a particular person or group running a race for the cure. Or, we can donate to a kids' sports association to waive fees for low-income families, but not to an individual team or player. Or, we can donate to the Happy Valley Elementary School PTO, but not to Mrs. Johnsons' class trip, for example. Check with your non-profit to ask if they will "earmark" your donation for your specific need. The check we will write will be in the name of the non-profit itself not to any individual associated with it, regardless of their role in the organization --no exceptions.
We do not fundraise for for individual religious congregations - it must be a legally registered 501 C-3 "educational, scientific, or charitable" non-profit organization. Preference is given to those who help the community in concrete ways (food, shelter, job counseling, after-school tutoring, legal assistance, etc). We will consider donating to a denominations' community service to the poor or the homeless (Lutheran or Jewish or Catholic Social Services, for example) only if they serve all populations equally, and without condition, or religious requirements. Each application will be considered separately for eligibility.
If you have questions about eligibility, please email Nancy at email@example.com.
The donation check after your event will be written to the non-profit organization itself. You must provide the organization's 501C-3 number to us in the form of a letter authorizing you to collect on their behalf.
You can choose the painting from our gallery. We suggest something popular with most customers (we can suggest some for you). You may choose your painting here or here, or choose one you see as an upcoming event on our calendar. We will gladly help you choose your painting -- just ask! If you do not see something you like, or if you have a specific painting in mind, you can commission a new one for $100 (email us for details).
We find the best fundraisers are scheduled at least 4-6 weeks out as that gives you plenty of time to promote it. We will provide you with the link for your guests to register on-line through our website. A good goal -- you should have at least 20 people signed up two weeks before the event. (See promotional tips below.)
At one to two weeks prior to the event, we may open up the unsold seats to people with vouchers and/or previously purchased gift certificates. Since our studio does not make money on vouchers, they do not count toward your class fundraising total, but they do help fill the seats to make it a lively event. Therefore, it is important you do all of the promoting you can early enough so you can maximize the number of seats you have for fundraising potential.
For Virtual Fundraisers: There is no minimum # of guests required!
Beverages (In-Studio events only)
Per our Colorado liquor license, we do not allow outside beverages. We sell beer, wine, soda, Izzies, bottled water, bottled Starbucks coffee, fresh brewed coffee, orange juice, mimosas, sangria and instant tea. We retain profits from beverage sales. Our prices are extremely reasonable. We provide complimentary light snacks like pretzels and pub mix. We do check ID and follow all CO laws regarding the sale and consumption of alcohol.
Food (In-Studio events only)
Snacks: You may bring store-bought cupcakes or prepackaged, unopened, light snacks (not a meal) like chips and salsa, veggie tray, etc. to share with other student artists for your celebration. Do NOT BRING anything that requires refrigeration or heating (absolutely no meat, or cheese sauces!). Please bring enough to share with the entire class (our studio holds 45-48 painters, but class size may vary). No additional outside food may be brought in without our express permission. Please email us at firstname.lastname@example.org to let us know what you will be bringing so we may prepare a table for you.
Decorations (In-Studio events only)
Our studio is very attractive, with twinkling lights and more than 100 paintings on our gallery walls. Decorations are not really needed, but you may bring a stand-alone centerpiece for the card table or a bundle of balloons, if your event has a theme. All decorations should be removed within one hour after the class ends
Promotional Tips (For both in-studio and virtual fundraisers)
Invite people early and often! Types of invitations are listed in order of most effective to least effective:
Personal face-to-face invitations
Personal phone call, including phone tree (ask each person you invite to invite 1 or 2 others)
Personal invitation by snail mail as early as possible.
Personal email with request to forward to others who may be interested
Physical posters at the office
Direct people to your organization's website to donate to your group with every email communication you send -- the invitations, reminders, confirmation, thank yous, etc. Just because someone may RSVP as a no, you can still ask them for a donation directly to your website!
The Day of Your Event (In-studio events)
Please arrive30 minutes early to greet your guests (45 minutes if you are bringing brochures and/or additional snacks -- see food policy below). We have a card table for your use -- please ask for it at the door when you arrive. A representative is allowed to speak for no more than 2-3 minutes at the break to explain what the non-profit does and why people should donate.
We will tally things up by the end of the class. Your organization will get credit for the fundraising share of all full price tickets sold. A "hat" or basket can be passed for cash donations during the class; we will combine all same-day cash donations with your fundraising amount from admissions, and issue one check made out to the non-profit itself. You must provide to us a letter on non-profit letterhead with you stating you are a representative of the non-profit and are authorized to take the check on their behalf. That proof needs to include the 501 C-3 number for the organization.
Please remember the class is 2 hours long and all but a few minutes will be dedicated to the art class. If you want your guests to have additional time to mingle, they are encouraged to arrive when doors open, 30 minutes prior to the class start time. Additional studio time before or after the class can be negotiated for a fee.
For virtual fundraisers, please log-on 15-20 minutes early to "mingle" with your guests. The artist instructor will give you a few minutes during the class to thank everyone and to tell them a little about your organization.
After Your Event
Send out a group email thanking your attendees and telling those who could not make it they can still continue to donate to your organization. Provide a link to the donor page of your website.
Thank you for allowing us the opportunity to give back to the community! Please let us know if you have any further questions at email@example.com!